Turbocharging Teams - Episode 10: Taking More Command of Teams
By Kevin Kieller and Dino Caputo
Turbocharging Teams focuses on tips and tricks to help you get the most out of using Microsoft Teams. The Command Bar in Teams allows you to more quickly get some common things done. In this episode of Turbocharging Teams, Kevin and Dino continue to explore the command bar and some of their favorite commands that can make you into a more efficient Teams guru.
Microsoft Stream Generated Automatic Transcript
Hello everyone and welcome to another episode of turbocharging
teams. I'm Dino Caputo and I'm joined by my colleague Kevin
Kieller. And today we're going to continue speaking about the
command bar, AKA the search bar.
So just a quick recap, the search bar, which is also known
as the command bar, is where you can enter some quick commands to
execute on a bunch of different things within teams, and we've
show you a few of the commands listed below here on this slide.
There's at this point there's.
About 21 different commands that you can execute within the
search bar, so we're going to go through a few more of them as we
did in our last episode.
So First off, this / FIND command.
The Find command is an interesting one because it lets you scope
your searches to either channel or chat conversations. So if I
do a slash find as indicated in notation one, you can see that
it pre populates channel or chat and then type a word. So teams
are saying hey do you want to find something? Do you want to
look in a channel or a chat for what you're looking for? So in
this case I'm going to do search for the word find and
turbocharging teams. As you can see in notation 2.
And you can see that it returns the results an you know I've had
a few conversations with Kevin where I used the word find was
used in that conversation so you can see those listed in the left
hand pane. So that's a neat way to just quickly find words in
teams within a channel.
And so the next Next up would be looking for words that you may
have spoken in a chat. So this case I'm looking, I'm going to
search in chats with that iPad with Kevin for the word status
and again the results. There's three results that are listed
here and where Kevin. I've had conversations with the word
status in there, and I can click on any of those conversations
that it'll quickly take me to those conversations in the right
hand pane. So great way to use the slash fine command to look
for. Words in channels or chats.
I like that you use the find command to find find it's like
self reverential. You can also search for other words other
than find yes. Yeah I thought that might be confusing but we
we had just been talking about.. Find the find command. So I just
thought I'll just search for find there you go very good.
Just trying to be clever.
Next up is the slash activity command and this one is to
search for specific users activities and team. So this is
really a simple one. I'd like to see what someone's been up to in
teams lately. Interested in following them or just making
sure that Kevin is doing what he's supposed to be doing so.
I hit slash activity or type slash activity and then it's
prompting for a person and you'll get a drop down of a few
of the most commonly accessed people that have been chatting
with. So you can start typing and see the dropdown. You can
select it. In this case I'll select Kevin once again and.
Very quickly, teams will List. A bunch of different
activities that Kevin's been up to. And once again I can
select them from the list. It generally will be. It'll
return chat conversations that. Kevin sad or posts within
channels and once again selecting those will take you
to those conversations or or chat messages within teams. So
another need need command slash activity.
So Next up we have this slash chat command which allows you to
quickly send a message, a one to one message to someone within
teams. So in this case I say slash chat and then it's
prompting me for a person I'm going to select Kevin again and
I'm going to say good evening and that'll quickly send a
message to Kevin.
So again, I don't have to, you know if I'm just in the search
bar, I want to send a quick one off 1 to one chat message to
somebody you can just use the slot chat, select their name or
type their name an enter the message and it will send them
the message. You can see enter to if you want to actually then.
Take care, have it take you to that chat just and enter as you
can see in notation three and will. It will take you to the
actual chat if you want to continue it, but sometimes you
just might want to send a quick message to someone, so that's
an efficient way to do it as well. It should be mentioned
that you can use the slash chat to talk to Federated Contacts
or gas, so that's kind of neat.. It's not limited to just people
within your own tenant.
Yeah, and also you send me this this message yesterday evening
when you're working on your slides see here. It was like
9:30. I thought you were just being friendly but now I see
that you are just. It was for selfish reasons. Yes yeah
exactly because you know OK?
And I think now I'm taking over with talking about some
additional commands so.
I'm going to talk first about slash files, so you type slash
files and as shown on #1.
It shows as the Down Arrow where. I've got the number 2. It shows
the files that you've recently worked with in kind of
descending order chronological order, so you see that when I
did this screenshot, I was just finishing up my slides and so
this power point deck that we're using I had just been working
on, and then there was some other files going back in time.
If there's lots of files, then you can seem I show by #3. You
can filter by typing in a partial name, so I typed Inter
and it's. It's now then restricting the list to anything
that included that, so it's pulling up all the different
turbocharging teams, slide decks that we've used. One thing to
note there is. This matches anywhere in the file name, so
if, for instance, you were.
Interested you said, Oh, I know there's an Excel file that I've
been working on. If you type in dot XLS it will find all the
things that have that in the file name and so therefore that
with that file extension or if I typed in meetings it would find
you know, for example, that turbocharging teams 16 where we
talked about meetings. It would find that because it's, you know
it doesn't match anywhere in the file name, so that is good to
figure out. If you say, man.
Where was that file? I was just working on it yesterday. The
slash files command will help you out and then on the next
slide the / GOTO
So, especially if you've got lots of
teams, and lots of channels and you can't remember where they
are. I mean the list along kind of your teams along the left
hand side it can belong to try to Scroll down, but you can get
there quickly by doing slash go to or even.
Quicker control G is the keyboard shortcut for that now.
It displays an ordered sort of list. It's kind of ordered,
sort of the same as your teams list, and the reason that I say
sort of is I thought it was the same, but then I started moving
things around and.
As shown in #2 it, it shows first some of the teams, but
then it just seems to kind of pick a random. I don't know if
it's like recently visited or whatever, but you can see that
where it says where the arrow is by #2, that's saying that's the
turbocharging teams channel in the enable UC team, but we've
got lots of other channels and
so, like. The next one down, for example, is that he seed 2020
channel inside of a team that I created called thought so it and
it doesn't display like there's no scrollbar, so it just picks
some of the top ones. Now that seems limiting except as shown
by #3. If you have an idea of what it's called like I was,
let's say I created this.
Pet pics when I wrote an article but how to post your
pet pictures to to teams at this very important?
You can just type in like after the go to command. You can just
type in anything. So I typed in. PET and once again this matches
anywhere. So you can see it makes sense that it comes up
with the pet pics which is inside channel inside of a test
team. So it's matching the channel name but then the one
below is less obvious, but you can see in competition it does
match the PT that's in the word competition, so that's the
channel inside trivia engine for
teams. Team that we have so slash go to, especially
important when you've got lots of teams, lots of channels and
they may have very similar names, so that's another quick
And then, this is I'm going to say that this is what
I'm going to call the “narcissism” command. This is the
narcissism could be like / NARCISSISM. Maybe we should
suggest that, but you don't do that. You say / MENTIONS and
it shows you all of your mentions once again in
descending date order, meaning the most recent is at the top.
So here's some mentions of few people mentioned me, so it makes
me feel good.
Well, I don't know. Good thing depends what they mentioned
about it. But the other thing is when you do this it also so it
displays this and then you can further filter using the
standard kind of feed filtering capability. But it also
navigates you to the thread with the most recent mention as part
of that. So if people are talking about you weather saying
good things, bad things, the slash mentions command is your
friend. And with that.