Turbocharging Teams - Episode 12: Power Apps and Teams
By Kevin Kieller and Dino Caputo
Turbocharging Teams focuses on tips and tricks to help you get the most out of using Microsoft Teams. In this episode, we continue their discussion of the Power Platform and provide specific examples of how Power Apps can be used as a “superpower” to get more from Teams for you and your organization. For inspiration, we review several example applications from Microsoft and from the Power Apps Community Gallery.
Microsoft Stream Generated Automatic Transcript
Hello everyone and welcome to another episode of turbocharging
teams. My name is Dino Caputo and I'm joined once again by my
colleague Kevin Kieller.
And today we're going to continue our discussion of the
power platform, more specifically, power apps.
In our last episode, we talked about power apps and what they can do
for you, specifically in the context of Microsoft.
Teams and we introduced.
We talked about some of the key
announcements at night, so. Just a quick recap.
The power plot power apps is really part of the
power. The Microsoft Power platform which encompases.
Power apps as well as three other areas, so there's power
BI, which is the the analytics application power apps which we
got into last week.
Power automate, which is the workflow automation and this was
formerly known as flow and then. Lastly the power virtual agent.
So think chat bots.
And then you know, really, tying it into teams, you know
Microsoft Teams is a platform, doing 75 million daily active
users, 5 billion meeting minutes generated in a single day. So
obviously a lot of usage within teams. So the notion here is
that power apps are driving business transformation. As you
can see some statistics there.
You know Microsoft reporting 188% return on investment for
exit are using power apps. 74% reduction and application
development costs and an average of 3.2 hours per week saved in
terms of employee productivity.
So I'll start things off in terms of you know, we dove into
an application example last week of how you can actually go and
build a power app into teams without having to get into any
coding or open up any third party applications. So I wanted
to show some more examples of ways you can integrate power
apps into teams and so built into teams. There's templates,
there's employee ideas.
Inspection applications or issue reporting templates. So if you
have any of these requirements you can come in and simply just
pick one of the three, and I suspect that there's going to be
more and more of these templates added. Right now, there's three
when you get into the powerapps
right within teams. And then if you don't fit into the one of
the requirements that you have, you can go to
thepowerapps.microsoft.com and there's a huge templates Gallery
there, and I've.
Put a couple snippets of different examples here.
The Budget Tracker site inspection, a service desk application,
customer success, case management. Maybe you have asset
checkout, so lots of different templates in the Powerapps
template Gallery to check out.
Which is kind of nice.
I've taken the inspection app and deployed it into one of our
teams and just wanted to show you a couple of screens on what
it might look like and you can see the fit of this. This is
really meant to be run on a phone or tablet and you can see
I've launched an inspection app and presented with a couple of
choices.
I'm going to perform an inspection and in this case.
Going to, it's a it's like a food restaurant type storefront
environment and you know the application has some prebuilt
things you're going to look at the ambient location, the
backstage front desk, frozen food area. So really what it's
meant to do is, you know you would give it to your frontline
worker. They would walk the storefront and just use it as a
checklist. There's some pictures embedded in the inspection list.
Are the shelves filled with food? Yes. No, not applicable if
they're not, you can quickly launch. You can take some
pictures and embed them into the into the inspection. I can write
some notes. I can even assign a task, say Kevin, go clean up
your mouse and I'll I'll three.. So really kind of neat. And then
when the person is done, they just simply say.
You know, complete inspection.
And submit it and then all these all this is captured.
So again leveraging all the different technologies,
there's flow flow involved, task lists, chat involved
you can take embedding pictures. All of them get
returned back into team. So it's really really quite
nice and just easily built off a template.
And with that I'll pass it over to Kevin in terms of
talking about some other examples.
Yeah well, thanks Dino so one of the other examples and and and I
think just to clarify. Like you said, it's kind of built into
teams. It's you know, really, that Microsoft is kind of pre
deployed like these are just like power apps application so
it's they are applications and and that's the kind of cool
thing about teams is you know you pin this app to teams and
for all intents and purposes for your users it acts as though
it's built into teams. So I want to take this as one of the
other. Example applications, it's employee ideas app and it
has this concept of you can have different campaigns. So those
are kind of subjects around either where you want to capture
some ideas and it has an open date in a close date and it can
be open for a period of time so that you can kind of solicit
ideas. But this is one of the screens from that application
and when you're building your applications and you do this
with either, you know no code or very low code.
You can really build some sophisticated user interface
elements, so for example item number one there has this image
library, and really that's what they call a Gallery control, and
a Gallery can be like a list of text and it can be horizontal or
vertical or kind of in this matrix view, and it can display
text or images. So that's just one of the nice image controls.
You can drag it and drop it.
And then just connected to a data source which if you
remember from the previous episode Dino showed how to kind
of create a particular data source. It's akin to creating a
SharePoint list or an Excel spreadsheet. So pretty easy you
can have different types of lists, so item number 2 shows
another list which is really just another Gallery control,
not showing images but showing some repeated text with some
buttons you can have some modern
toggle buttons. Um, you know there's the regular toggle
button up on the top with green, but by #3 you know there's a
toggle button where you can choose whether the response type
is rating or text. And as Dino pointed out, because you're
building these applications in the context of teams, you can
tie it into things. I think you know well. Dino mentioned tying
into a task in planner, but in this case, like by #4, you can
choose when you add a new
campaign. And say you know submit, you can then have the
application post information about that campaign to a
specific teams channel. So it's really you know announcing it.
So once again, you can build modern looking and they're all
responsive design applications, which means it automatically
reformats if you're running it on a desktop or a tablet or a
mobile device, and you know and then they can access the.
Or of teams, and even though this is that example was, you
know, kind of one that Microsoft does has pre deployed and it
shows up in your application
list. These are power apps applications, so I think it's
important to to remember if you know for those existing
applications or applications that other people created or if
you or someone in your organization creates a power app
application. The great thing is, is it can be maintained and
updated by other people by yourself or other people you
know. Really this concept of citizen developers so you don't
need to go back to some professional developer.
So here for example I opened that screen that I showed you before, I just opened it in the
power apps for teams application and you can see like number one
that is in kind of the design layout mode, but that's the
exact same Gallery control that. I talked about.
You know, #2 just shows the properties like, so this is like
a selected the whole card, which is one of the components and you
can position it and change the color and then by #3 there you
see that's just really a list of all the different controls that
are on that particular at new campaign screen. So you know I
think not only can you create and deploy these applications,
but a key point is that you or
anybody else. Can really then open them and keep them up to
date as your business requirements change.
So power apps you know makes it turbocharges teams. It makes
more of teams, but it also power apps draws on all the other
components and you know this slide shows some of the really
exciting AI capabilities that you can incorporate into your
power apps application.
So you can do things like have AI categorized text blocks and extract some
meaning from it. You can recognize specific entities
which is kind of like doing some form processing as well.
You can do object detection in images to be able to, you
know, identify things, count things, and then you can use
some AI models to do some prediction.
You know, for instance, there's some examples that Microsoft has
put together, and all of these are, you know, building blocks.
So for example, a business card reader already does a good job
of extracting the name and address and phone number and
those kind of components. But you know, you could start with
that and maybe apply it to something that's similar but a
little different than other than a business card. Or if there was
something else you wanted to to recognize on that. So all of
these you know. AI components you can also leverage and tie
it into your power apps for teams applications.
You know, I think the Gallery is a great place to start. And what
was that URL again? Do you know that was just
powerapps.microsoft.com? OK, so sign in and you can quickly
browse some templates there.
And this other URL is, you know, is this really kind of the
community powerusers.microsoft.com you
can? There are some examples as well so but as you know you can
also ask questions. And then there's code snippets and really
in this episode we wanted to start you thinking of some of
the things that you might want to do.
So for instance, we've seen organisations in these pandemic times want to make sure
they schedule building access.. Maybe to go pick up a secondary
monitor or. You know, pick up a chair if you're going to
continue to work from home. So we've seen applications that do
some building access scheduling.. You can book a time and then
they can approve it and just count the people and keep track
of it. In case you know, God forbid they had to do some
contact tracing, you can build some sophisticated process
checklist. Certainly there's lots of applications where you
could build a checklist, but here you can. You know, build
logic into that, so if you have a sophisticated, reflexive
checklist where you know you say
one thing and. They may go down a different path. You can
automate. The process is kind of like using its self referential,
but you can create an application and there is an
example of this that is a form to allow users to crew request
the creation of Microsoft Teams team and it has approval
mechanism and also make sure that it can apply whatever
governance rules you have. For example for naming teams or
membership of teams etc. And then you know you can certainly
do some complex workflow
handling. Where you incorporate through some logic and it may
be, you know, a little bit of coding, some complex workflow
handling that may be applicable to your specific line of
business. And then Microsoft recently ran power apps kind of
contest and one of the the winning entry was somebody that
created a learning application.. So it it provided some
interactive learning targeted at kids. It taught them some math
and I taught them about the planets in this type of thing
so. You know you can create some learning materials in a very
interactive sense using power up. So certainly lots of
different ideas and lots of different capabilities with
power apps and so that brings us to the end of this
turbocharging. Teams episodes were very excited about what
what applications?
You know organisations create can create for themselves, or you know.
By partnering with people that have some expertise in this, we
would you know absolutely suggest that you spend a little
bit of time exploring power apps along with and, you know, make
it known to other people in your organization that it may be
applicable to we're always open and welcoming your feedback.
There's our contact information an please go off and hopefully
learn a little bit more and then use this to make your business
life a little bit more efficient. Thank you.
Thanks till next time.
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